Construction Bid Preparation Services
Our construction bid preparation services turn your estimate into a complete bid package: scope sheets, inclusions and exclusions, alternates, bid forms and subcontractor leveling, checked against addenda so you submit on time.
Submit complete bids, on time, without the scramble.
Bid preparation services from NYNMO Estimating turn an estimate into a complete, professional bid package. We prepare scope sheets with clear inclusions and exclusions, price alternates and unit prices, complete the bid form, check every addendum, and level subcontractor quotes, so your bid is complete, consistent and submitted on time.
Many bids are lost not because the price was wrong but because the package was incomplete, an addendum was missed, or the scope was unclear. Our bid preparation process is built around a checklist, so nothing is left to the last hour before the deadline.
How we prepare a bid
We review the bid documents, instructions to bidders, bid form and addenda, then confirm scope against the estimate. Alternates and unit prices are priced, subcontractor quotes are compared against the scope, inclusions and exclusions are written, and the package is assembled in your format, ready for your final review and submission.
Every part of a complete bid.
Order full bid preparation or just the parts you need.
Estimate review
A check of the estimate against plans, specs and addenda before pricing is finalized.
Scope sheets
Clear inclusions, exclusions and clarifications that protect you after award.
Alternates and unit prices
Every bid form item priced separately and consistently.
Subcontractor leveling
Sub quotes compared line by line against the scope to find gaps and overlaps.
Addenda tracking
Each addendum reviewed and its cost impact priced.
Proposal documents
Bid summaries, cover letters and proposals assembled in your format.
Bid preparation for any procurement.
Public bidsHard bids with strict requirements
Public bids require exact compliance with bid forms, bonds and addenda acknowledgements. We help make sure every requirement is met and every line is filled.
Private bidsNegotiated and invited bids
Private bids reward clarity. We help you present a clear scope, sensible alternates and a professional proposal that makes your price easy to compare.
Common bid mistakes we help you avoid.
These are the errors that most often cost contractors a bid or a profit:
- Missed addenda that change scope or quantities.
- Unclear exclusions that turn into unpaid work after award.
- Unpriced alternates or incomplete bid forms.
- Scope gaps between subcontractors discovered too late.
- Last-minute arithmetic errors in the bid summary.
Our checklist approach catches these before submission.
Three steps from plans to a priced bid.
Send your plans
Upload your drawings, specifications and bid date, and tell us which bid scope you need priced.
We take off and price
Our estimators measure every bid item from the plans and price material and labor at current rates for your region.
Review and bid
You receive the Excel estimate and marked-up plans, ask for any changes, and submit your bid with confidence.
Who uses our bid preparation.
For contractors who bid often and want every package complete.
General contractors
Submit complete packages with leveled subcontractor pricing.
Subcontractors
Send clear proposals with defined scope.
Public works bidders
Meet strict bid form and addenda requirements.
Design-build teams
Present clear pricing and assumptions to owners.
Why contractors outsource bid preparation.
Bid day is the busiest day in estimating. Outsourcing bid preparation gives you an organized package and a second set of eyes, so your team can focus on final pricing decisions.
Bid preparation works best with a complete estimate. See our construction estimating services, or keep everything with one person through a dedicated estimator.
Construction bid preparation services: common questions.
Answers to the questions contractors ask most before ordering an estimate.
What is construction bid preparation?
Bid preparation turns an estimate into a complete bid package, including scope sheets, alternates, unit prices, bid forms, addenda review and subcontractor leveling.
Do you prepare the estimate as well?
Yes. We can prepare the estimate and the bid package together, or prepare the package from your own estimate.
Do you level subcontractor quotes?
Yes. We compare subcontractor quotes against the scope line by line to identify gaps, overlaps and exclusions.
Do you review addenda?
Yes. Every addendum is reviewed and its cost impact is priced and reflected in the bid.
How quickly can you prepare a bid?
Most bid packages are prepared within 24 to 48 hours. Send your bid date early so we can plan around it.
How much does bid preparation cost?
Pricing is per bid based on project size and scope, with a flat quote before work starts. Quotes are free.
Have a bid deadline coming up?
Tell us about the project and we will reply within one business day with a flat price and turnaround. You can also email your plans to [email protected].